Records Management

Florida Statutes

Under Section 119.07 (4)(d), Florida Statutes, the city clerk's office is authorized to charge, in addition to the cost of duplication, a reasonable service charge for the cost of the "extensive use of information technology resources or personnel, if such use is required because of the nature of the volume of public records to be inspected, examined or copied.

Public Records

The State of Florida mandates the City of Key West to maintain City records by the public records law.  This includes traditional paper documents, as well as information stored on City computers such as Word and Excel documents, calendars, and emails made or received in connection with the City's official business.  These records may not be deleted or destroyed unless done by the Florida Department of State's retention schedule.

To ensure compliance with applicable public records laws, please do not delete any document without communicating with the City Clerk's office.

Online Public Records Request

Public Records requests can be made through the City's website.  We've upgraded the Action Line to ensure quick, thorough responses to request documents.

Visit the Submit a Request page; from there, you can request anything from a police report to a bid document.

State of Florida General Record Schedules for Documents

General Records Schedules set retention requirements for records documenting administrative and program functions common to several or all government agencies. 

Examples include personnel, accounting, and general administration. 

Not all individual records are covered by these General Records Schedules.  Please get in touch with the Custodian of Public Records for more information.