Records Management

Florida Statutes

Under Section 119.07 (4)(d), Florida Statutes, the city clerk's office is authorized to charge, in addition to the cost of duplication, a reasonable service charge for the cost of the "extensive use of information technology resources or personnel, if such use is required because of the nature of the volume of public records to be inspected, examined or copied.

Under Statute 668.6076 Public records status of e-mail addresses; website notice: Under Florida law, if you do not want your e-mail address released in response to a public records request, do not send electronic mail to the City of Key West.  Instead, contact the Clerk by phone or in writing. 

Public Records

The State of Florida mandates the City of Key West to maintain City records under the public records law.  This includes traditional paper documents, as well as information stored on City computers, such as Word and Excel documents, calendars, and emails made or received in connection with the City's official business.  These records may not be deleted or destroyed unless done in accordance with the Florida Department of State's retention schedule.

To ensure compliance with applicable public records laws, please do not delete any document without communicating with the City Clerk's office.

Online Public Records Request

Public Records requests can be made through the City's website.  We've upgraded the Action Line to ensure quick, thorough responses to requests for documents.

Visit the Submit a Request page, where you can request a variety of items.